• Daily Expenses List
• Daily Expenses Incurred In The Operation Of A Business
• Daily Expenses Examples
• Daily Expenses Meaning
• Daily Expenses Template

Among all the awesome things that come with adulthood, so too come the regular expenses: rent, car insurance, and groceries to name a few. Whether you’re providing for yourself or a family, it’s important to be aware of the various living expenses. Knowing how much basic expenses cost will ensure you’re prepared to tackle them.

Write down all of your expenses. How many times do you hand over $1 or £1 for something. An expense report is commonly used for recording business travel expenses such as transportation, food, lodging, and conference fees. But an expense report can also be used to document any business expense for which an employee needs to be reimbursed. Even the small expenses can cause you to blow your budget. There are several options available to you track your expenses. One of the simplest is a written ledger or tracking system. It may be even easier to choose budgeting software that works with an app to track expenses on your phone. It will allow you to keep up while on the go.

You’ll also want to prepare for the unexpected. For example, your income might be lower than you expect while some of your expenses may be higher than you anticipated. Without a solid budget in place, you may run into financial trouble or even debt.

That’s why we put together this guide to living expenses — both the expected and unexpected. We’ll cover what’s considered a living expense and how much you need. We also provide expert tips on how to reduce your monthly living costs.

With a solid budget, you’ll have enough for living expenses, unexpected situations, and plenty of fun, too.

What Is Considered to Be a Living Expense?

Living expenses are expenditures necessary for basic daily living and maintaining good health. They include the main categories of housing, food, clothing, healthcare, and transportation. Understanding what’s involved in each of these areas will help you to budget for them.

Here’s a complete living expenses list:

Housing: Whether you rent or own, there are regular expenses, including some you may not be aware of.

• Mortgage payment or monthly rent
• Utilities (i.e. electricity, gas, trash removal)
• Insurance (i.e. homeowners or renters)
• Property tax
• General maintenance (i.e. lawn mowing, snow removal)

Food and grocery: Besides your daily meals, consider other living necessities.

• Food and beverages
• Personal care items (i.e. shampoo, toilet paper, bandaids)
• Cleaning supplies

Clothing: From your work clothes to pajamas, ensure you account for everyone in your family.

• Daily clothing
• Formal wear
• Undergarments
• Boots, shoes, and coats

Healthcare: Remember to include expenses for your primary doctor, dentist, and other specialists.

• Insurance premiums
• Office copays
• Pharmacy copays
• Over-the-counter items

Transportation: Depending on whether you take the bus or drive a car, add up your regular transportation costs.

• Car payment
• Car insurance
• Gas
• Public transportation tickets
• Taxi costs
• Parking fees

Miscellaneous: Some living expenses don’t fit a specific category, but still need to be in your budget.

• Cell phone bill
• Internet
• Baby or child necessities

While there are likely other recurring costs in your life, they might not be considered as a living expense. For example, recreational activities and entertainment aren’t living expenses. That means your gym membership and Netflix subscription should be accounted for elsewhere. You’ll also want to ensure your budget includes any debt repayment, such as for a student loan.

How Much of My Income Should I Spend on Living Expenses?

Based on your salary and the cost of living in your city, the exact amount you spend on living expenses will vary. How much you spend on rent, for example, is dependent on location and your standard of living. For instance, rent is higher in Los Angeles than it is in Detroit. A three-story home will be more than a one-bedroom apartment. Figuring out your grocery budget will depend on how often you eat out and if you use coupons at the store.

No matter your preferences or where you live, you can come up with a rough estimate for your living expenses. Focus on the main categories of housing, food, clothing, transportation, and healthcare. Look at each component and write down roughly how much you spend in each area.

In general, experts recommend using the 50/20/30 rule to create your budget, especially if you’re a young adult. The 50/20/30 guideline offers a basic financial strategy for your spending and saving. The rule says that you should spend 50% of your income on your living expenses, like your rent and car payment. You should put 20% of your income in savings, whether that’s for a rainy day fund or a down payment on a house. For the remaining 30%, put it toward personal expenses like a night out with friends or a weekend getaway.

Because the 50/20/30 rule is a guideline, there is some flexibility. You can adjust the percentages based on your unique circumstances. The main idea is to limit your living expenses to roughly 50% of your income. That way, you’ll have enough leftover for your savings and fun expenditures.

What if I Don’t Make Enough to Cover All Living Expenses?

It can be hard to afford the cost of living, especially if you’re in an entry level job or live in an expensive city. Many people — especially those early in their careers — use creative ways to make their budget work.

Here are some easy ways to cut down your living expenses in each major category:

Housing

• Consider having a roommate to split costs
• Reduce your utilities by being mindful of water and electricity consumption
• Move to a smaller, less expensive place

Food and grocery

• Scale back on eating out
• Plan your meals to stretch your food budget
• Limit trips to the coffee shop
• Buy in bulk
• Purchase store brands

Clothing

• Shop at consignment stores or online marketplaces
• Build a capsule wardrobe
• Reduce unnecessary purchases

Healthcare

• Buy over-the-counter or generic brands
• Check to see if your employer offers flex spending or a health savings account

Transportation

• Shop around for a better car insurance rate
• Consider selling your car if you live in a city with great public transportation
• Buy a used car instead of a new one
• Use a gas rewards card
• Try carpooling

Miscellaneous

• Downgrade your cell phone service plan
• Use coupons and coupon codes
• Shop at discount stores

Besides trimming your expenses, consider a side hustle or working a part-time job in your free time. Even working one night a week as a waitress, babysitter or Uber driver can add up to a lot of extra cash. You can also make money online by working as a freelancer or tutor and even completing online surveys.

Be Prepared for Possible Living Expense Adjustments

Some living expenses are fixed and won’t change often, such as your monthly rent. Other expenses are adjustable, such as food and clothing. That means that your spending and savings might differ from month to month, and that’s okay. Having a budget ensures you’re prepared and in a good financial place for whatever comes your way.

Consistent saving is especially important. You’ll be ready just in case a necessary expense comes up. For example, if your car breaks down or you have a hefty medical bill, you can use your reserve or emergency fund. Rather than charging the expenses to your credit card or taking out a personal loan, you’ll be able to cover the bill.

To ensure your plan is working, revisit your budget monthly and make any necessary adjustments. For instance, you may realize you need to allocate more for groceries and less for transportation. After all, financial plans aren’t meant to be static. Life changes, and so can our budgets.

Figuring out your living expenses is a key element of financial planning. With a solid understanding of your recurring costs, you’ll be able to create a more accurate budget. You can ensure you have enough to cover both the expected and unexpected. You’ll also benefit from more financial security and peace of mind.

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Tracking your income and expenses is one of the first steps in managing your money. I designed this worksheet to use as a printable handout in an introductory personal finance course, but it also functions as an editable spreadsheet. Although I have other finance and budget spreadsheets that do a lot more than this one, if you are looking for a very simple way to keep track of your money, this worksheet can help you get started.

Income and Expense Worksheet

for Excel, Google Sheets, or PDF

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Daily Expenses List

⤓ Excel⤓ Google Sheets

License: Private Use (not for distribution or resale)

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Printable PDF

License: Private Use (not for distribution or resale)

Description

This version was created specifically for printing and completing by hand. This worksheet can be the first step in your journey to control your personal finances.

Step 1: Track your Income and Expenses.

Step 2: Use that information to create a budget.

Step 3: Continue tracking to help you stick to your budget.

Using the Income and Expense Worksheet

Daily Expenses Incurred In The Operation Of A Business

I tried to make the spreadsheet as easy to use as possible. If you are using it in Excel on a smart phone, you'll find that it uses a lot of drop-down lists. You can edit those lists in the Settings worksheet.

This worksheet doesn't calculate a summary of income and expenses by category for you (like the Account Register for example). However, if you are comfortable with Excel you could use a Pivot Table to analyze your income and expenses.

Step 1: Clear the sample data, but don't clear the formulas in the Balance column.

The sample data is there to give an example of how you can enter beginning balances, transfer money between accounts, and enter some basic expense transactions.

It is not necessary to use the worksheet for ALL your accounts in one register. You could duplicate the worksheet and use one worksheet for each of your accounts if you wanted to.

Step 2: Enter beginning balances for the accounts you want to track.

This isn't necessary, but it's what you would do if you wanted to keep track of each account balance. There is actually a hidden column that you can unhide that will show your current Account Balance.

Step 3: Edit the Accounts and Categories lists in the Settings worksheet as needed.

These lists control what is shown in the drop-down lists for each column. It isn't necessary to use the drop-down lists - they are just for convenience.

If personal finance scares you a bit, it may be easier to start with just a few expense categories. When you are ready for something more advanced, you might want to try the Money Management Template.

Step 4: Update the Income and Expense Worksheet daily.

Daily Expenses Examples

If you are using the worksheet on your phone, you can edit it on the go. If you are using the printed worksheet, you can take it with you in your wallet or purse and edit it whenever you make a purchase.

Another approach is to make notes on a 3x5 card or make notes on your phone about your spending, and then update your worksheet at home.

Step 5: Create a Pivot Table to Analyze Income and Expenses

Daily Expenses Meaning

The image below shows an example of the type of report you can create fairly easily using a Pivot Table in Excel. For detailed instructions, see the blog article written by guest author and Microsoft MVP John MacDougall: Using Pivot Tables to Analyze Income and Expenses.

Tip: If you use a Pivot Table in Excel 2013 or later, I'd recommend trying the new Timeline feature. This makes it easy to select the range of dates to display in your table. Click inside the pivot table, then go to the Analyze tab and click on Insert Timeline.

Daily Expenses Template

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